How EasyReimburse Works
From project setup to final reports in a few simple steps.
Live Demo
See EasyReimburse in Action
Watch a full live demo of EasyReimburse starting at minute 20. It shows exactly how the tool works in practice — from project setup to final export. No registration needed.
This webinar was attended by 28 organisations. Check the live chat for their reactions!
For Organizations
Create Your Project
Sign up and create a new project. Enter basic details: project name, mobility type, dates, and destination country. Set up your reimbursement parameters in minutes.
Add Participants
Add participants manually one by one or import them via CSV. Each participant gets a unique magic link — no complicated onboarding needed.
AI Processes Documents
As participants upload their travel documents, our dual AI system automatically extracts routes, dates, costs, and distances. It also lets participants know what's still missing.
AI Review for Organisations
The AI reviews all the files and lets you know what still needs to be manually checked. Once approved you can download an Audit PDF when needed for the national agency. Currency conversions are done automatically using official EU rates.
For Participants
No apps. No accounts. Just three simple steps.
Open the Link
Click the magic link from your project coordinator. No app to download, no account to create, no password to remember. Just click and go.
Upload Your Documents
Upload boarding passes, train tickets, bus tickets, or invoices directly from your phone. The AI reads your documents, extracts the data, and lets you know what's still missing.
You're Done!
That's it. Review the extracted data, add your bank details, and submit. Your coordinator gets clean, organized data. The whole process takes minutes.
Ready to simplify your Erasmus+ reimbursements?
Try it out first for up to 10 participants.